Facilities Management Officer

Description

FACILITIES MANAGEMENT OFFICER -FMOP20/2025

REPORTING TO: HEAD OF PROCUREMENT

Job Purpose: The Facilities Management Officer will be responsible for the efficient and effective management of the Bank’s facilities across its network. This includes ensuring all physical infrastructure is well maintained, safe, compliant, and operating optimally. A key component of the role involves management of the Bank’s property leases to ensure all lease agreements are valid, cost-effective, and negotiated to deliver best value for the Bank

Key Responsibilities:
1. Facilities Operations Management
• Oversee day-to-day operations and maintenance of all bank premises, ensuring functionality, safety, and compliance with health and safety regulations.
• Coordinate planned preventive maintenance (PPM), reactive maintenance, and minor works across all facilities.
• Supervise outsourced facilities service providers including cleaning, security, HVAC, and lift maintenance to ensure quality service delivery and contract compliance.
• Ensure all buildings system (electrical, plumbing, fire safety, mechanical systems, etc.) are regularly inspected and maintained.

2. Property and Lease Management
• Manage all lease agreements for the Bank’s premises, ensuring they are up to date, aligned with market conditions, and legally compliant.
• Lead lease negotiations and renewals to secure favourable terms and conditions for the Bank.
• Maintain an up-to-date lease database with key dates, obligations, payments, and escalation clauses.
• Liaise with landlords, property agents, and legal teams to resolve lease-related issues proactively.

3. Compliance, Safety, and Sustainability
• Ensure full compliance with statutory regulations including OSHA, NEMA, Public Health, and other applicable regulatory requirements.
• Implement and monitor workplace safety programs and risk mitigation initiatives.
• Champion sustainable practices in facilities management, including energy efficiency, waste management, and water conservation.

4. Budgeting and Cost Control
• Prepare and manage annual facilities and lease budgets, ensuring cost efficiency and value for money in all facilities related expenditures.
• Monitor and control operational expenses; identify opportunities for cost savings and improved service delivery.

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