Administration Associate - HR

Description

Kapa Oil Refineries Ltd.

JOB DESCRIPTION - (Administration Associate - HR) Junior Level Management

ROLE AND CONTEXT KEY OUTPUTS / TASKS
OBJECTIVES:
Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.
QUALIFICATIONS:
• Degree in Human Resources, Business Administration, or related field.
• 1-5 years of administrative experience in a busy office environment.
• Minimal HR experience required.
EXPERIENCE:
• Administrative support in a busy office
• Basic HR administration
• Travel and event coordination
• Supporting multiple departments or senior management
• Preparing meeting agendas, minutes, and follow-ups
• Handling logistics such as bookings, transport, and visitor coordination
RELATIONSHIPS & ROLES:
• Strong organizational and multitasking abilities.
• Excellent written & verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
• Attention to detail and accuracy in documentation and reporting.
• Ability to work independently/under pressure
Reports To:
• Head of HR & Admin.
KEY OUTPUTS / TASKS
• Draft departmental correspondence and prepare reports, memos, and other administrative documents.
• Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
• Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
• Assist with basic HR functions such as onboarding, leave tracking, and maintaining employee records.
• Coordinate departmental and company meetings, including scheduling meetings and events.
• Organize factory tours in liaison with Hood’s and relevant departments.
• Support senior staff with ad hoc tasks to ensure smooth office operations.
• To perform any other duties assigned from time to time by the management.
• Support the induction process by preparing onboarding materials and coordinating with relevant departments.
• Track and follow up on pending tasks, departmental deadlines, and action points.
• Assist in organizing staff welfare activities or small internal events.
• Perform any other responsibilities as assigned by the Head of HR & Admin.
Please share your updated cvs on hr@kapa-oil.com not later than 01.12.2025.